Office Technician (Typing) Job at Department of Transportation, Sacramento County, CA

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  • Department of Transportation
  • Sacramento County, CA

Job Description

Job Description and Duties

Looking for a job that you can feel passionate about?  The Office of Transactions Services (OTS) is seeking hard-working, resourceful, enthusiastic individuals committed to achieving excellence to work in a fast-paced environment while delivering quality customer service.

Under the general direction of the Branch Chief, a Staff Service Manager I (SSM I) for the Clerical Support Staff Unit, the Office Technician (OT) (Typing) will be part of a clerical support pool that will be responsible for performing a variety of general office duties within the Division of Human Resources (DHR). The OT will be flexible in accommodating changing workload priorities as needed to assist areas within DHR. The OT will perform record retention services, purchasing supplies, filing, and general clerical work. The OT demonstrates a positive attitude and a commitment to provide quality service that is accurate, timely and exceeds our customers’ expectations

Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. 

Apply today to join our team!  We especially encourage applicants to check out our tool!  The is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.

Eligibility for hire may be determined by your score on the Office Technician  Typing exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click and search by typing in the classification title.

PARF#22-5-032 JC#438851

You will find additional information about the job in the .

Working Conditions

This is a reposting of JC-426241. If you have previously applied to this position, you do not have to re-apply. Your application will be considered.


This position is located in Sacramento.

In office, the incumbent will use a cubicle space in a climate-controlled office setting with artificial lighting, which may have limited viewing access to outdoors.  At the direction of management, there may be a combination of telework/in-office hours.  The incumbent may occasionally take transportation (car, light rail, bike, walk, or other mode of locomotion) to other State facilities for training and meetings.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Special Requirements

  • The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

A Statement of Qualifications (SOQ) is REQUIRED and MUST be submitted with your application to be considered for this position.  The SOQ is designed to elicit information describing how your knowledge, abilities, education, training, and experience qualifies you for the position.  The SOQ also serves as documentation of your capacity to present information clearly and concisely, as well as the ability to follow instructions.  The SOQ must include your name, be in Century Gothic 12-point size font, 1” margins, single spaced, no more than one page in length, and must address the following questions as well as address the Desirable Qualifications.

·        Describe your approach to organizing files for programs or projects.

·        Describe your experience (duties and length of experience) providing support to fellow staff or management.

The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section).  You must obtain a valid typing certificate , confirming your ability to meet the minimum typing speed, prior to being hired.  Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website. The One-Stop Career Centers may offer free typing tests.  For a location near you, visit  American Job Center Finder | CareerOneStop . Acceptable typing certificate guidelines may be found here: CalCareers Typing Requirements .

Possession of Minimum Qualifications will be verified prior to interview and/or appointment.  If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification.  Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment.  Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent.  Here is a list of evaluation agencies: . Please redact birthdates and social security numbers.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

  • Experience working in a fast-paced environment with ability to organize/prioritize workload to meet demands and adapt to ongoing change
  • Experience with tracking and maintaining logs; filing and organizing files; collecting and distributing mail
  • Experience which demonstrates knowledge of Microsoft Suite, including Outlook, Word, Excel, and Access
  • Experience proofreading, typing, editing and creating reports and correspondence
  • Ability to work as part of a team and individually with minimal supervision
  • Ability to work cooperatively with others and provide the highest level of customer service in all situations
  • Ability to work under pressure and to perform multiple tasks with precision
  • Ability to use sound judgement and willingness to exercise a high degree of initiative and independence in performing assigned tasks

Benefits

Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.

Important Applications Instructions:

The State application (STD. 678) is required and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the PARF# 22-5-032, Job Control number (JC-438851), and title of the position (Office Tecehnician (Typing)) must be included on the STD. 678 form.

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be  excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Statement of Qualifications -

    Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.

Job Tags

Permanent employment, Full time, Contract work, Immediate start, Remote job, Outdoor, Flexible hours,

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